Assistant Human Resources Specialist/Payroll

Job Description

Our facility is looking for a dynamic Human Resources Specialist/Payroll. Must have minimum of 2-3 years’ experience in administrative functions and payroll.

Duties and Responsibilities;

  • As HR Specialist/Payroll, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
  • Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman’s/unemployment compensation.
  • Maintain confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as our facility’s established policies governing the release of information.
  • Assist in departmental staffing and make recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc.
  • Consult with department directors concerning the staffing of their departments eliminating/correcting problem areas, and improvement services.
  • Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman’s/unemployment compensation, etc.
  • Orient new personnel to the facility and explain personnel policies, procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc. as established in our operational policies and procedures.
  • Conduct employee background and reference checks in accordance with our facility’s established procedures.
  • Make written and oral reports/recommendations to the Administrator concerning personnel needs, problem areas, etc., as deemed necessary or appropriate.
  • Assist in the recruitment, selection and training of competent personnel.
  • Assist in determining staffing needs and recommendations concerning compensation, hiring, termination, transfers, and disciplinary action.
  • Ensure performance reviews are conducted, completed, and provided in a timely manner for all employees of the District and its subsidiaries.
  • Maintain an individual payroll record (hardcopy or electronic) for each employee’s earnings in accordance with current regulations governing such records.
  • Maintain payroll deduction authorization records for each individual employee.
  • Process and verify timecards/sheets, etc., on a timely basis.
  • Assist in the establishment and maintenance of adequate payroll records that reflects the operating cost of the facility.
  • Record payroll information on the employee’s individual wage record.
  • Prepare and verify quarterly payroll reports as required.
  • Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.
  • Maintain appropriate W-2 and W-4 Tax Records for each employee.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.